IMPORTANT TIPS, INFORMATION AND GUIDELINE FOR

PRESENTATIONS

What is an Oral Presentation?

As an oral presenter you can deliver your presentation live to an audience effectively and engage in fruitful discussions with the audience.  The registration fee package  presents many benefits to oral presenters.

Guidelines for presentation

  • Consider the sequence and relevancy of your slides. A current slide should build a path to next slide
  • Use graphs and charts to illustrate your prominent points. They will help the audience to clearly understand the content.
  • Make it simple. Too much fancy graphs and charts with huge data and numbers will confuse the audience. Don’t use flash, gif images and fancy colors. The audience will only remember those effects, not your message. Make it simple!
  • Use the 6-6-6 rule: (maximum 6 words per bullet, maximum 6 bullets per slide, and maximum 6 text slides in a row). The fewest words with effective imagery will have the most powerful effect.
  • Use high-contrast, easy-to-read fonts that are common to most computers. Do not use ALL CAPS, italics, and other enhancements that clutter and distract. A good guideline is a minimum of 30-point font.

Presenting Effectively

Please follow the below guidelines do your presentation very effectively and these tips will help you to keep the audience interested throughout your presentation.

  • Form a story. Try to tell a story rather than giving too much of information. Organize your thoughts , develop a good transitions between slides and give more information
  • Use visual aids. Visual aids Such as slides attract and hold an audience’s attention and help to reinforce what you say as well as helping you keep on track with your presentation. You need to keep these visuals – and your remarks – simple and easy to read and understand.
  • Kick off start. Start the presentation with some eye-opening facts from your findings. One good way to get their attention is to start with a question.
  • Make the case relevant to audience. Try to prove your points and findings to audience. More your presentation relevant to audience more they will be interested.
  • Reduce your introduction. The session chair will introduce you and save time for important facts.
  • Never read from your slides. Your audience will be reading your slides. Support that with more clarifications.
  • Practice speaking. Practice much as possible. Consider about time. You will be only have 15 – 20 min. use it wisely. Use it full. The more you practice, the more you will be comfortable.
  • Avoid jargon.  Using more specific word may be reduce the interesting for audience. Especially when speaking regarding your institutes/company processes.
  • Give priority on findings. Give more priority on your findings and outcomes. Reduce time spending for background.

Things to do before the presentation at the conference to prevent technical delays/issues

  • Ensure that you are available at least 30 minutes before the session starts on the days of the conference.
  • All presentations must run on the Windows operating system – the Laptop and the Presentations MUST be submitted to the IT table 15 minutes in advance to ensure that the sessions run according to schedule without any delays.
  • Bring an extra-copy of your presentation to the conference on a USB media storage device. This copy is to be used as a backup if required at the IT table.
  • Make sure the USB media storage device and presentation file is properly labeled with your name, presentation day, and time
  • Ensure that you are available at least one hour before the session
  • Send your final presentation via mail to the organizing committee by the prescribed deadline
  • If you need any special arrangements (Different operating system, videos to be displayed etc.,) you should communicate to the organizing committee the presentation submission deadline.

Please note that the organizing committee shall not be held responsible for any technical issues occurring due to late communication.

Technical Assistant for your presentation

  • A technical assistant will be provided for technical issues during your presentation
  • All presentations must run on the Windows operating system – the Laptop and the Multimedia Projector will be available. The recommended software to be used is Microsoft PowerPoint.
  • SMART pointer will be provided. Click here for more information and guidelines regarding pointer.

What is an Poster Presentation?

POSTER PRESENTERS 


As a poster presenter you can deliver your presentation effectively to an audience in the form of a poster.

There is no formal oral presentation in a poster session, instead each author is assigned a display area on which diagrams, graphics, data, pictures/photos, and a small amount of text are presented.

The poster should be self-explanatory, but the author should be available at certain times, such as refreshment breaks and during the time devoted to poster session, to interact with viewers and answer questions.

Poster presenters could also derive a lot of benefits from registering for the conference.

General Guidelines for Poster Production

How you should make the content of a poster? A good poster should answer following questions.

  • Does the poster deliver a message?
  • Is the information not enough or too much?
  • Do the graphics express the information?
  • Is the presentation original in its content or findings?
  • Is the methodology mentioned?
  • Are the aims and objectives mentioned?
  • Are the conclusions/results presented?

Visual guideline for posters

  • Make the layout and show it to your colleagues first.
  • The heading of the poster should be visible and it should include the topic, the author’s name and contact details.
  • The letters should be visible, at least from approximately 2.5 meters.
  • Use simple format and spatial layout with good color combination.
  • Use reader friendly icons and symbols such as arrows, numbers and etc.
  • Avoid abbreviations and jargons as much as possible.
  • Highest clarity and visibility will attract more audience.

 

Poster Size

Dimensions for the posters are 2*3 feet (Width 2 and Height 3). Please ensure that your poster does not exceed this size.

 

Poster Submission

Please ensure that you handover the poster to the organizing committee at the registration table.

 

Poster viewing session and Evaluation

A time slot will be allocated for the poster viewing in the conference program and please ensure that you stand by your poster(s) for discussions and questions during that session.

Poster presenters are able to explain their material, answer questions, exchange contact information, and fully discuss the subject matter, as visitors examine the displays during the time allocated for poster presentation.

VIRTUAL PRESENTERS

You have an option to register as a “virtual presenter”, if you wish to have your paper published in the Conference Publication, but will not able to attend the conference.

  • The abstracts and papers of “virtual presenters” will be published in conference proceedings
  • Papers of virtual presenters can be submitted to the peer-reviewed supporting Journals
  • An author certificate, abstract book and conference materials will be mailed after the conference to every virtual presenter.
  • Virtual presentations will be uploaded to the conference website. Please send your presentation in PPT or PDF format.

EVALUATION OF THE PRESENTATIONS

All the presentations (Oral/Poster) will be evaluated by the evaluation panel.  The best presenter in each session, the best overall presenter, the best student presenter and the best poster presenter will be selected, based on the marks given by the evaluation panel.  Winners will be presented with their award during the Awards ceremony.